DUTIES OF OFFICERS
The President shall preside at all meetings of the Chapter, shall be an ex-officio member of all committees except the nominating committee, shall preside at all meetings of the Board of Directors, and shall perform all such duties as are incidental to the Office of the President and are properly required of him.
Vice President. In the absence of the President, the Vice-President shall exercise all of the functions of the President and shall be vested with all of his powers.
The Secretary shall have charge of all papers, keep such records, make such reports and perform such duties as are incidental to that office, and properly required of him/her by the organization. The Secretary shall also send information to National Club regarding Chapter activities, for possible publication in the Highways, and send Chapter information to the State Director. Shall maintain the roster on the state website (idahogoodsam.org) and provide copies to other officers.
The Treasurer shall have charge of the funds of the Chapter, shall conduct its banking business and audit all accounts. Checks drawn shall be signed by the Treasurer or other designated member.
In addition to the duties outlined below, any chairperson may be called upon by the president to perform temporary jobs outside their normal line of duty.
- To audit the treasurer's books after the October meeting.
- To report the findings of the audit to the members of the chapter at the November meeting.
- To provide a non-dominational prayer (grace) at the beginning of the meals/meetings of the functions of the chapter.
- To provide comfort and spiritual guidance to any member requesting it, providing the need is from a catastrophic event.
- Shall be appointed by the President to serve for one (1) year.
- Shall present options for next year's campouts in October. Information to be gathered from members and then voted on. (Process may be started by current wagonmaster and coordinated with newly appointed wagonmaster.)
- Shall appoint an assistant wagonmaster for each outing to lead and organize the activities for the outing.
- Shall coordinate a list of the trips, dates and assistant wagonmasters names to the webmaster for posting on the chapter website.
- Shall provide backup and advise assistant wagonmasters as needed.
- Shall determine and coordinate with location of outing if reservations are required and report back to the membership. (Each member is responsible for making their own reservations). What facilities are available, (power, water, sewer, meeting room or gazebo, swimming pool.)
- Determine if membership wishes to caravan to destination
- Shall search for information on area to be visited for things that might be of interest to the group such as things to do or see, or perhaps go on a side trip or tour of something special.
- Shall plan for group meals. For example:
- Is there a place for group to eat out or does group want to potluck?
- If potluck, is there a theme to follow? Who should bring what?
- Cooking can be divided so not everyone is cooking every night.
- May wish to have a group breakfast rather than a dinner.
- Shall arrange for entertainment or activities involving the group.
- Gather pictures and memorabilia of the activities of the chapter.
- Place all of the above in a central location (scrapbook).
- Provide safe storage for the scrapbook.
- Bring any requested Time To Travel Sams material to a meeting. The historian will have one meeting to provide this information.
- Shall present the scrapbook to the Time To Travel Sams for review during any of the spring meetings.
- Shall make the scrapbook available to the ranking officer, or their proxy, for show at the State Samboree.
- Pass on to the succeeding historian all of the material from the Time To Travel Sams that is their possession